Step-by-Step Checklist

This section walks you through a timeline of the main tasks of conference-organizing, and roughly when you want to complete each task.

5-6 months before

  • Venue
  • Dates
  • Budget
  • Org team
  • Initial website
  • Open CFP

3-4 months before

  • Open ticket sales (+ launch speakers)
  • Close CFP and select talks
  • Compile initial sponsor list

2 months before

  • Party/pre-reg venue
  • Publish schedule
  • Design swag

1 month before

  • Satellite events
  • Order swag
  • Finalize food
  • Verify all volunteers

2 weeks before

  • Verify all venues
  • Verify all speakers
  • Any other last-minute stuff

1 week before

  • Send welcome email and last-minute info
  • Get excited!