Sponsorship Prospectus

Sponsorship Prospectus

Concept

Write the Docs (https://www.writethedocs.org/) is a three day conference focusing on documentation systems, tech writing theory, and information delivery.

Writing and maintaining documentation involves a multidisciplinary community of technical writers, designers, librarians, typesetters, developers, support teams, marketers and many others. This group of people can be collectively referred to as “documentarians”.

Write the Docs creates a time and a place for this community to share information, discuss ideas, and work together to improve the art and science of documentation.

For too long, people who care about documentation have felt alone in the world, not able to connect with their community. Write the Docs is a magical experience for many of our attendees, allowing them to feel like they have found their place. We believe this is the most important thing that our event can do, and we aim to provide that experience again this year, and make it better than ever.

Demographics

Our audience is primary from companies in the software industry.

Each conference we sell:

  • 80% Corporate tickets
  • 15% Independent tickets
  • 5% Student tickets

For those people, they have a range of job titles. The most common job title is Technical Writer, but we have many other people who attend our confernces:

  • Technical Writers (60%)
  • Developers (10%)
  • Support Staff (10%)
  • Managers (10%)
  • Community Contributors, Enthusiasts & Other Folks (10%)

Why Sponsor

By supporting a Write the Docs event, your company will gain not only visibility and credibility with front-line documentarians, but also valuable insights that will help you get the most out of your own documentation efforts. If you’re hiring for docs positions, Write the Docs is also an excellent opportunity to meet top-notch talent.

We work hard to keep ticket prices affordable for a broad range of attendees. Your sponsorship makes it possible for all sorts of documentarians to attend our events, whether they’re a freelancer, a student or out of work. Becoming a sponsor demonstrates your commitment to and support of good documentation, and the people who build it.

Sponsorship Packages

The following options are suggested sponsorship levels. We are happy to discuss adjustments and custom packages.

First Draft

The First Draft package is only available to startups (under 15 employees), non-profits, and open source organizations.

  • One (1) ticket
  • Small logo & link on the Write the Docs website
  • Name included in welcome announcement in email newsletters and social media
  • Display 1 promotional (“Swag”) item on the conference swag table (provided by sponsor)

The First Draft package costs $900.

Second Draft

The Second Draft package is great for companies looking to hire or promote a product.

  • Two (2) tickets
  • Medium logo & link on the Write the Docs website
  • Name included in welcome announcement in email newsletters and social media
  • Display 1 promotional (“Swag”) item on the conference swag table (provided by sponsor)
  • One featured job posting in our Newsletter (5,000 subscribers)
  • A table at our job fair

The Second Draft package costs $2,500.

Publisher

The Publisher package is great for sending a team and getting to know the community.

  • Five (5) tickets
  • Large logo & link on the Write the Docs website
  • Name included in welcome announcement in email newsletters and social media
  • Display 2 promotional (“Swag”) item on the conference swag table (provided by sponsor)
  • Two featured job postings in our Newsletter (5,000 subscribers)
  • A table at our job fair

The Publisher package costs $5,000.

Patron

Limit 2

The Patron package highlights your company as a force in the industry and community:

  • Ten (10) tickets
  • Small sponsorship booth in the main conference hall
  • Small logo included on videos
  • Full size logo & link on the Write the Docs website
  • Name included in welcome announcement in email newsletters and social media
  • Display 3 promotional (“Swag”) item on the conference swag table (provided by sponsor)
  • Three featured job postings in our Newsletter (5,000 subscribers)
  • A featured table at our job fair

The Patron package costs $9,500.

Keystone

Limit 1

The Keystone package highlights you as our main community partner:

  • Fifteen (15) tickets
  • Large sponsorship booth in the main conference hall
  • Dedicated table for staff
  • Large logo included on videos
  • Full size logo & link on the Write the Docs website
  • Name included in welcome announcement in email newsletters and social media
  • Display unlimited promotional (“Swag”) item on the conference swag table (provided by sponsor)
  • Five featured job postings in our Newsletter (5,000 subscribers)
  • A featured table at our job fair

The Keystone package costs $17,000.

Other Sponsorship Opportunities

The following a la carte offerings are available either independently or combined with one of the previous packages to increase visibility at the event.

Opportunity Grants

Provide additional money for our Opportunity Grant program, which provides funding for people to attend the conference.

$2,500

Additionally, for $5,000 we will offer exclusive sponsorship of our Opportunity Grant program. Please talk to us about this soon, as this option is removed once we have secured any sponsors for this benefit.

Benefits

  • Your sponsor logo will be shown on the stage during all staff presentations as a grant sponsor (opening, closing).
  • We will mention your company as a grant sponsor on Twitter from the official Write the Docs account

Lanyard

Provide your branded lanyards for our badges. This makes your company name visible to each and every attendee at the conference!

$2,500

  • Logistics: Sponsor is responsible for shipping lanyards to organizers at least two weeks before the event starts.

Writing Day

Sponsor the Writing Day on Sunday, where we get together to help improve the documentation of many projects. This is great for any company that is looking for contributors to their open source projects.

$2,500

  • Logistics: The Writing Day is during the day Sunday.

Inquiries

Please direct all inquiries to our sponsorship team at:

Payment

We expect all invoices to be paid within 30 days of invoice receipt, as many of our expenses must be paid up front.