Sponsorship Prospectus¶
Sections
Introduction¶
Welcome to our 2024 Conference Sponsorship Prospectus.
We’re excited to work with the organizations in our community to build the best possible event in 2025. In particular, we would love your feedback on sponsorship levels and benefits. We expanded the offerings and introduced a lot of new things, but please let us know if there are other points of interaction with our community that would be valuable for you.
Concept¶
Write the Docs Australia (http://www.writethedocs.org/) is a two day conference dedicated to connecting content professionals from various disciplines. Our community includes technical writers, programmers, support teams, developer advocates, content strategists and more. We collectively refer to ourselves as “documentarians”.
Each year, we encourage community members to share their insights and experiences. Between the talks on stage, discussions in the unconference sessions, collaboration during the writing day, and hallway conversations — 100% of our conference content comes from our community.
Write the Docs Australia is an opportunity to explore and celebrate the craft of documentation in an inclusive environment, with a particular emphasis on underrepresented voices in the tech community.
Demographics¶
Our audience is primary from companies in the software industry.
Each conference we sell:
80% Corporate tickets
15% Independent tickets
5% Student tickets
For those people, they have a range of job titles. The most common job title is Technical Writer, but people with many other roles also attend our conferences:
Technical Writers (75%)
Managers (10%)
Developers (5%)
Support Staff (5%)
Community Contributors, Enthusiasts & Other Folks (5%)
Why Sponsor¶
By supporting a Write the Docs event, your company will gain not only visibility and credibility with front-line documentarians, but also valuable insights that will help you get the most out of your own documentation efforts. If you’re hiring for docs positions, Write the Docs is also an excellent opportunity to meet top-notch talent.
We work hard to keep ticket prices affordable for a broad range of attendees. Your sponsorship makes it possible for all sorts of documentarians to attend our events, whether they’re a freelancer, a student or out of work. Becoming a sponsor demonstrates your commitment to and support of good documentation, and the people who build it.
Sponsorship Packages¶
The following options are suggested sponsorship levels. We are happy to discuss adjustments and custom packages.
First Draft¶
The First Draft package is only available to startups (under 15 employees), non-profits, and open source organizations.
Two (2) tickets.
Logo on the conference website.
Name included in all conference emails to attendees.
Display promotional (“Swag”) items on the conference swag table (provided by sponsor).
The First Draft package costs AUD $1,500.
Second Draft¶
The Second Draft package is great for companies looking to hire or to promote a product.
Three (3) tickets
Logo on the conference website.
Name included in all conference emails to attendees.
Display promotional (“Swag”) items on the conference swag table (provided by sponsor).
The Second Draft package costs AUD $2,500.
Publisher¶
The Publisher package is great for sending a team and getting to know the community.
Seven (7) tickets, with additional available to purchase at a discounted rate of $300/ticket.
Four (4) featured job postings in our Jobs Slack channel, also promoted in our newsletter (10,000 subscribers).
Logo on the conference website.
Name included in all conference emails to attendees.
Display promotional “Swag” items on the conference swag table (provided by sponsor).
The Publisher package costs AUD $5,000.
Patron¶
Limit 3
The Patron package highlights your company as a force in the industry and community:
Ten (10) tickets, with additional available to purchase at a discounted rate of $300/ticket.
Logo included in intermission slides and on talk videos.
Logo and description (250 characters) on the conference website.
Logo in conference email promotion.
Display promotional “Swag” items on the conference swag table (provided by sponsor).
Dedicated social media post on LinkedIn and Twitter.
Two (2) featured job postings in our Jobs Slack channel, also promoted in our newsletter (10,000 subscribers).
One email promotion to our conference email list. Includes logo and 2 paragraphs of copy
The Patron package costs AUD $8,500.
Keystone¶
The Keystone package highlights you as our main community partner:
Fifteen (15) tickets, with additional available to purchase at a discounted rate of $300/ticket.
Sponsorship of a primary Write the Docs conference event (Unconference, Writing Day). Logo on print material.
Large logo included in intermission slides and on talk videos.
Logo and long description (500 characters) on the conference website.
Logo in conference email promotion.
Display promotional “Swag” items on the conference swag table (provided by sponsor).
Dedicated social media post on LinkedIn and Twitter.
Three (3) featured job postings in our Jobs Slack channel, also promoted in our newsletter (10,000 subscribers).
One email promotion to our conference email list. Includes logo and 2 paragraphs of copy.
Slack Sponsorship promotion in Write the Docs Slack channel ahead of the conference.
The Keystone package costs AUD $13,500.
Other Sponsorship Opportunities¶
The following a la carte offerings are available either independently or combined with one of the previous packages to increase visibility at the event.
Opportunity Grants¶
Provide additional money for our Opportunity Grant program, which provides funding for people to attend the conference.
$2,500
Additionally, for $5,000 we will offer exclusive sponsorship of our Opportunity Grant program. Please talk to us about this soon, as this option is removed once we have secured the required funding for this benefit.
Benefits¶
Your sponsor logo will be shown on the stage during all staff presentations as a grant sponsor (opening, closing).
We will mention your company as a grant sponsor on Twitter from the official Write the Docs account.
Inquiries¶
Please direct all inquiries to our sponsorship team at:
Payment¶
Invoices must be paid within 30 days of invoice receipt, or no later than two (2) weeks before the conference.
Run of Show¶
The Run of Show will be published closer to the event.