Call for Proposals

Call for Proposals

Hello hello, fellow documentarians!

It’s that time of year again: We’re very excited to announce that we are now accepting talk proposals for our next European conference, coming up on September 9-11, 2018, in Prague, Czech Republic.

Every year, Write the Docs invites people from all across our community to come up on stage to share their insights and experience. Whether you’ve worked on documentation for decades or you’ve just started this year, we want to hear from you! Read on to learn more about the goals of the conference and what we look for in talk proposals.

In the meantime, mark your calendars:

The deadline for submitting proposals is Midnight on Thursday, May 31st.

We’ll let you know if your proposal has been accepted by Friday, June 15th.

Conference goals

Write the Docs conferences are our chance to get together in-person to explore and celebrate the craft of documentation in a positive, inclusive environment.

Between the talks on stage, the discussions in the unconference, the collaboration on the writing day and the conversations in the hallway, 100% of the content for our conferences comes from our community! Whether your job title is writer, developer, product manager, support advocate, librarian, or one of a hundred others, your perspective on what makes good docs is what this conference is all about.

Our goal is to give documentarians a chance to connect and learn from each other. You’ll have the chance to compare notes on what’s happening in the industry, dig into questions of convention and good practice, and generally nerd out about all the things we love about documentation.

What we’re looking for

Mix of topics and perspectives

The focus of Write the Docs is software documentation, but we actively seek talks that address a wide range of related subjects, at various levels of expertise. Documentation perspectives from other fields are welcome! Talks from the scientific community, fiction writers, system administrators, and support staff – in addition to technical writers and software developers – are all valuable to our attendees.

Diverse group of speakers

We welcome talks from first-time speakers, from industry experts, and from everyone in between. Whatever your background and experience, we prefer hearing about new approaches than about tried-and-tested technology. We especially welcome talks from underrepresented groups within the tech community.

Practicality and positivity

We prefer talks backed by experience and experimentation to talks about theory, and we definitely don’t like talks that bad-mouth technologies or approaches. Don’t tell us why you hate something – tell us how you overcame the problems it was causing.

Process over tooling

We tend to avoid talks about specific tools, which often turn into marketing pitches or tutorials. We would much rather hear about process, culture, data, people, or the metaphysical side effects of spending your life thinking about docs.

Audience awareness

When crafting talk proposals, remember that you’re going to be talking to a mix of levels of expertise, skill sets, and professions. Your talk doesn’t have to be relevant to everyone, but it should be relevant to most people and shouldn’t make too many assumptions about what people already know.

Take a look at the abstracts for accepted talks from the last couple of conferences for some ideas:

Need help?

If you need a hand preparing your talk proposal, there are lots of good places to start:

  • Community mentorship – We have an ever-growing pool of previous Write the Docs speakers, many of whom are happy to be a second pair of eyes on talk proposals. If you’re interested in working with a past speaker, let us know!
  • Meetup brainstorming – For some in-person workshopping, check in on your local meetup group and see if they have a talk brainstorming session on their calendar. If they don’t… ask if they’re planning one!
  • Slack hivemind – You can also hit up the hivemind directly on the Write the Docs Slack, any time of day! (If you’re not registered yet, you can at

Presentation format

Presentations will be scheduled in 30-minute blocks. We won’t be doing Q&A after the talks, but we ask that speakers be available at the front of the stage for a few minutes of the break after their talk to answer questions.

Speaker benefits & logistics

If you are selected to speak at Write the Docs, we will waive your attendance fee. We regret that we are not able to cover the cost of travel or lodging for all speakers at this time. By not covering travel costs for our speakers, we are able to keep ticket prices low and to make the conference accessible to the largest number of participants possible.

If your proposal is accepted but you are unable to attend due to travel costs, please let us know and we will do our best to help make it happen.

You’ll hear from us with our proposal decisions by Friday, June 15th.


If you have any questions, please email us at and let us know.

Submit your proposal

You can also view our CFP in its own page.