Online Sponsorship Prospectus

Online Sponsorship Prospectus

Introduction

Welcome to our brand new Online Conference Sponsorship Prospectus. This document has been adapted for our new virtual conference format, including new benefits and increased value across our community.

We’re excited to work with the organizations in our community to build the best possible event in 2020. In particular, we would love your feedback on sponsorship levels and benefits. We expanded the offerings and introduced a lot of new things, but please let us know if there are other points of interaction with our community that would be valuable for you.

Concept

Write the Docs (https://www.writethedocs.org/) is a three day conference focusing on documentation systems, tech writing theory, and information delivery.

Writing and maintaining documentation involves a multidisciplinary community of technical writers, designers, librarians, typesetters, developers, support teams, marketers and many others. This group of people can be collectively referred to as “documentarians”.

Write the Docs creates a time and a place for this community to share information, discuss ideas, and work together to improve the art and science of documentation.

For too long, people who care about documentation have felt alone in the world, not able to connect with their community. Write the Docs is a magical experience for many of our attendees, allowing them to feel like they have found their place. We believe this is the most important thing that our event can do, and we aim to provide that experience again this year, and make it better than ever.

Demographics

Our audience is primary from companies in the software industry.

Each conference we sell:

  • 80% Corporate tickets
  • 15% Independent tickets
  • 5% Student tickets

For those people, they have a range of job titles. The most common job title is Technical Writer, but we have many other people who attend our conferences:

  • Technical Writers (60%)
  • Developers (10%)
  • Support Staff (10%)
  • Managers (10%)
  • Community Contributors, Enthusiasts & Other Folks (10%)

Why Sponsor

By supporting a Write the Docs event, your company will gain not only visibility and credibility with front-line documentarians, but also valuable insights that will help you get the most out of your own documentation efforts. If you’re hiring for docs positions, Write the Docs is also an excellent opportunity to meet top-notch talent.

We work hard to keep ticket prices affordable for a broad range of attendees. Your sponsorship makes it possible for all sorts of documentarians to attend our events, whether they’re a freelancer, a student or out of work. Becoming a sponsor demonstrates your commitment to and support of good documentation, and the people who build it.

Sponsorship Packages

The following options are suggested sponsorship levels. We are happy to discuss adjustments and custom packages.

Second Draft

The Second Draft package is great for companies looking to hire or to promote a product.

  • Increased Three (3) tickets
  • Increased Two (2) featured job postings on our Job Board, also promoted in our newsletter (5,000 subscribers)
  • Increased A short description (250 characters) and logo of your company on the conference website
  • A table at our virtual job fair
  • Name included in welcome announcement in email newsletters and social media

The Second Draft package costs €1,500.

Publisher

The Publisher package is great for sending a team and getting to know the community.

  • Increased Seven (7) tickets
  • Increased Four (4) featured job postings on our Job Board, also promoted in our newsletter (5,000 subscribers)
  • Increased A short description (250 characters) and logo of your company on the conference website
  • A table at our virtual job fair
  • Name included in welcome announcement in email newsletters and social media
  • New A small logo on all Write the Docs website pages for 3 months

The Publisher package costs €3,500.

Patron

Limit 3

The Patron package highlights your company as a force in the industry and community:

  • Increased Thirteen (13) tickets
  • Increased Seven (7) featured job postings on our Job Board, also promoted in our newsletter (5,000 subscribers)
  • Increased A medium description (750 characters and logo of your company on the conference website
  • A virtual sponsorship booth
  • A featured table at our virtual job fair
  • Small logo included in intermission slides and on talk videos
  • Name included in welcome announcement in email newsletters and social media
  • New 5 minute sponsored lightning talk on main stage of the conference
  • New One newsletter sponsorship (logo & 300 characters) in our newsletter (5,000+ subscribers)
  • New A logo on all Write the Docs website pages until the end of 2020. (30,000 pageviews/mo)
  • New A small ad displayed on all non-conferences pages of the Write the Docs website (240x180px, 180 characters, 10,000 pageviews/mo) for 3 months.

The Patron package costs €7,500.

Keystone

The Keystone package highlights you as our main community partner:

  • Increased Twenty (20) tickets
  • Increased Ten (10) featured job postings on our Job Board, also promoted in our newsletter (5,000 subscribers)
  • Increased A large description (750 characters) and logo of your company on the conference website
  • A featured virtual sponsorship booth
  • A featured table at our virtual job fair
  • Large logo included in intermission slides and on talk videos
  • Name included in welcome announcement in email newsletters and social media
  • New 5 minute sponsored lightning talk on main stage of the conference
  • New Two newsletter sponsorships (logo & 300 characters) in our newsletter (5,000+ subscribers)
  • New A logo on all Write the Docs website pages until the end of 2020. (30,000 pageviews/mo)
  • New A small ad on the Write the Docs website (240x180px, 180 characters, 10,000 pageviews/mo) for 3 months

The Keystone package costs €13,500.

Other Sponsorship Opportunities

The following a la carte offerings are available either independently or combined with one of the previous packages to increase visibility at the event.

Opportunity Grants

Provide additional money for our Opportunity Grant program, which provides funding for people to attend the conference.

€1,500

Additionally, for €3,500 we will offer exclusive sponsorship of our Opportunity Grant program. Please talk to us about this soon, as this option is removed once we have secured the required funding for this benefit.

Benefits

  • Your sponsor logo will be shown on the stage during all staff presentations as a grant sponsor (opening, closing).
  • We will mention your company as a grant sponsor on Twitter from the official Write the Docs account

Writing Day

Sponsor the Writing Day on Sunday, where we get together to help improve the documentation of many projects. This is great for any company that is looking for contributors to their open source projects.

€1,500

  • Logistics: The Writing Day is during the day Sunday.

Inquiries

Please direct all inquiries to our sponsorship team at:

Payment

Invoices must be paid within 30 days of invoice receipt, or no later than one (1) week before the virtual conference.

Run of Show

We are still working out the run of show for the virtual event.