Sponsorship Prospectus

Sponsorship Prospectus

Introduction

Welcome to the Write the Docs Portland 2023 sponsorship prospectus. We’re excited to work with the organizations in our community to build the best documentation event in 2023.

We expanded the offerings and introduced a lot of new things, but please let us know if there are other points of interaction with our community that would be valuable for you.

Concept

Write the Docs (https://www.writethedocs.org/) is a three day conference focusing on documentation systems, tech writing theory, and information delivery.

Writing and maintaining documentation involves a multidisciplinary community of technical writers, designers, librarians, typesetters, developers, support teams, marketers and many others. This group of people can be collectively referred to as “documentarians”.

Write the Docs creates a time and a place for this community to share information, discuss ideas, and work together to improve the art and science of documentation.

Demographics

Our audience is primary from companies in the software industry.

Each conference we sell:

  • 80% Corporate tickets
  • 15% Independent tickets
  • 5% Student tickets

For those people, they have a range of job titles. The most common job title is Technical Writer, but we have many other people who attend our conferences:

  • Technical Writers (60%)
  • Developers (10%)
  • Support Staff (10%)
  • Managers (10%)
  • Community Contributors, Enthusiasts & Other Folks (10%)

Why Sponsor

By supporting a Write the Docs event, your company will gain not only visibility and credibility with front-line documentarians, but also valuable insights that will help you get the most out of your own documentation efforts. If you’re hiring for docs positions, Write the Docs is also an excellent opportunity to meet top-notch talent.

We work hard to keep ticket prices affordable for a broad range of attendees. Your sponsorship makes it possible for all sorts of documentarians to attend our events, whether they’re a freelancer, a student or out of work. Becoming a sponsor demonstrates your commitment to and support of good documentation, and the people who build it.

Sponsorship Packages

We have separated our sponsorships into two streams, each one helping you achieve one of the following specific goals:

  • Hiring
  • Product promotion

Second Draft

The Second Draft package gives you visibility on the conference website and communications. It’s great for sending folks to the conference, and showing support for the community.

Benefits

  • Three (3) tickets
  • A small logo & short text content (250 characters) on the conference website
  • Name included in welcome announcement in email newsletters and social media

The Second Draft package costs $3,500.

Publisher

The Publisher package gets you a larger website presence and a visible on-site presence, either at the job fair or a sponsored workshop that you provide.

Benefits

  • Seven (7) tickets
  • A medium logo & short text content (250 characters) on the conference website
  • Name included in welcome announcement in email newsletters and social media
  • Benefits from either the Hiring or Product package

Hiring Package

  • A table at our job fair
  • Three (3) featured job postings on our Job Board, also promoted in our newsletter (6,500 subscribers)

Product Package

  • A 1 hour sponsored tutorial at the conference that you deliver
  • One product promotion post in our conference mailing list

The Publisher package costs $5,500.

Patron

Limit 3

The Patron package gives you a full-time on-site booth at the conference, and one additional interaction point for hiring or product promotion.

Benefits

  • Seven (7) tickets
  • A sponsorship booth
  • Small logo included in intermission slides and on talk videos
  • A large logo and long description (750 characters) on the conference website
  • Name included in welcome announcement in email newsletters and social media
  • Benefits from either the Hiring or Product package

Hiring Package

  • A table at our job fair
  • Three (3) featured job postings on our Job Board, also promoted in our newsletter (6,500 subscribers)

Product Package

  • A 1 hour sponsored tutorial at the conference that you deliver
  • One product promotion post in our conference mailing list

The Patron package costs $9,500.

Keystone

The Keystone sponsorship highlights you as the primary sponsor of the conference. You get all in-person benefits, and the best placement for all physical spaces.

Benefits

  • Ten (10) tickets
  • The most visible sponsorship booth
  • Large logo included in intermission slides and on talk videos
  • A large logo and long description (750 characters) on the conference website
  • Name included in welcome announcement in email newsletters and social media
  • A table at our job fair
  • Five (5) featured job postings on our Job Board, also promoted in our newsletter (6,500 subscribers)
  • A 1 hour sponsored tutorial at the conference
  • One product promotion post in our conference mailing list

The Keystone package costs $17,500.

Other Sponsorship Opportunities

The following a la carte offerings are available either independently or combined with one of the previous packages to increase visibility at the event.

Opportunity Grants

Provide additional money for our Opportunity Grant program, which provides funding for people to attend the conference.

$3,500

This sponsorship helps people attend the conference that couldn’t otherwise attend. It’s great to show your support to the community.

Benefits

  • Your sponsor logo will be shown on the stage during all staff presentations as a grant sponsor (opening, closing).
  • We will mention your company as a grant sponsor on Twitter from the official Write the Docs account

Writing Day

Sponsor the Writing Day on Sunday, where we get together to help improve the documentation of many projects. This is great for any company that is looking for contributors to their open source projects.

$3,500

  • Logistics: The Writing Day is during the day Sunday.

Inquiries

Please direct all inquiries to our sponsorship team at:

Payment

Invoices must be paid within 30 days of invoice receipt, or no later than one (1) week before the conference.

Run of Show

The Run of Show will be published closer to the event.